Steps for Clear Communication

It’s always important to have clear communication. In any written communication, whether personal or professional, I have learned to take three steps before I’m done. These three steps help make sure that I communicate both clearly and effectively. They also enhance my writing skills and help me find my mistakes.

While I don’t always use every one of these steps with every document I’m writing, I do generally include at least one.

  1. Get a second opinion.
    Regardless of the document, I give it my best shot. Then, I ask for a second opinion.  The feedback, from my wife, friend, or boss, helps me find things that I had missed before.
  2. Read it out loud.
    Reading a document out loud triggers a different part of the brain.  Sometimes, when I read something out loud, I find simple errors I had missed the first five times I’d read the document  The only difference? My voice.
  3. Wait, and read later.
    When I am so caught up in my document that I can’t think straight any more, I know it’s time to take a break.  Taking some time off, away from the document, and then coming back with ‘fresh’ eyes can make all the difference in the world.

Have I missed any other great steps?  If you have other steps, please leave a comment!

Let me know what you think!