It’s always important to have clear communication. In any written communication, whether personal or professional, I have learned to take three steps before I’m done. These three steps help make sure that I communicate both clearly and effectively. They also enhance my writing skills and help me find my mistakes.
While I don’t always use every one of these steps with every document I’m writing, I do generally include at least one.
- Get a second opinion.
Regardless of the document, I give it my best shot. Then, I ask for a second opinion. The feedback, from my wife, friend, or boss, helps me find things that I had missed before.
- Read it out loud.
Reading a document out loud triggers a different part of the brain. Sometimes, when I read something out loud, I find simple errors I had missed the first five times I’d read the document The only difference? My voice.
- Wait, and read later.
When I am so caught up in my document that I can’t think straight any more, I know it’s time to take a break. Taking some time off, away from the document, and then coming back with ‘fresh’ eyes can make all the difference in the world.
Have I missed any other great steps? If you have other steps, please leave a comment!